As the repository of student records, the OUR offers the following frontline services to requesting students.

To request for Transcript of Records (TOR)/Certification of Graduation

• Submit clearance at Window A/B of the OUR
• Fill up request form
• Pay Php 50.00 at the Cashier and submit with request form at Window A/B for processing
• Return on schedule of release indicated on claim stub
• Pay Php 50.00 for every additional page (TOR)

Note:
If married female student, write the family name used during last enrollment in the university.
When claiming for a third party, submit letter of authorization signed by the owner of the document to be claimed.

To request for Certification:

Grades

• Submit clearance
• Fill up request form
• Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
• Return with claim stub on schedule of release

Enrollment, Units Earned, Course Description, Medium of Instruction, etc.

• Fill up request form
• Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
• Return with claim stub on schedule of release

To request for Certification, Authentication and Verification (CAV)

• Submit original TOR and Diploma for authentication at Window A/B
• Fill up request form
• Pay the following amount at the Cashier and submit with the request form at the window:
• Php 50.00 – Authentication fee per copy of Transcript of Records
• Php 50.00 – Authentication fee per copy of Diploma
• Php 50.00 – Certification fee
• Return with claim stub the following day

To request for Diploma

• Present clearance at Window A/B
• Fill up request form

To request for Correction of Name

• Submit request for Correction of Name
• Attach the following:
• Personal affidavit explaining the discrepancy
• Joint affidavit of two disinterested persons attesting to the fact
• Photocopy of NSO Birth Certificate

Note:
If requesting for change of name due to marriage, attach photocopy of marriage contract.

To request for Transfer Credential (Honorable Dismissal)

• Get clearance form from Window A/B
• Submit accomplished clearance form with Certificate of Good Moral Character signed by the College Dean
• Fill up request form
• Pay Php 50.00 fee at the Cashier and submit with request form at Window A/B
• Return with claim stub on schedule of release

Schedule for Release of Documents

Transcript of Records (except during peak seasons like enrollment, board examinations etc)

Graduates
1st request - One month
Succeeding requests - One week
Transferees - One week

Certification of Grades/Units Earned/Course Description - One week
Transfer Credentials (Honorable Dismissal) - One week
Certification of Graduation, Enrollment, Medium of Instruction - One day
Certification, Authentication, and Verification (CAV) - One day
Diploma - One day