As the repository of student records, the OUR offers the following frontline services to requesting students.
To request for Transcript of Records (TOR)/Certification of Graduation
- Submit clearance at Window A/B of the OUR
- Fill up request form
- Pay Php 50.00 at the Cashier and submit with request form at Window A/B for processing
- Return on schedule of release indicated on claim stub
- Pay Php 50.00 for every additional page (TOR)
Note:
If married female student, write the family name used during last enrollment in the university.
When claiming for a third party, submit letter of authorization signed by the owner of the document to be claimed.
To request for Certification:
Grades
- Submit clearance
- Fill up request form
- Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
- Return with claim stub on schedule of release
Enrollment, Units Earned, Course Description, Medium of Instruction, etc.
- Fill up request form
- Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
- Return with claim stub on schedule of release
To request for Certification, Authentication and Verification (CAV)
- Submit original TOR and Diploma for authentication at Window A/B
- Fill up request form
- Pay the following amount at the Cashier and submit with the request form at the window:
- Php 50.00 – Authentication fee per copy of Transcript of Records
- Php 50.00 – Authentication fee per copy of Diploma
- Php 50.00 – Certification fee
- Return with claim stub the following day
To request for Diploma
- Present clearance at Window A/B
- Fill up request form
To request for Correction of Name
- Submit request for Correction of Name
- Attach the following:
- Personal affidavit explaining the discrepancy
- Joint affidavit of two disinterested persons attesting to the fact
- Photocopy of NSO Birth Certificate
Note:
If requesting for change of name due to marriage, attach photocopy of marriage contract.
To request for Transfer Credential (Honorable Dismissal)
- Get clearance form from Window A/B
- Submit accomplished clearance form with Certificate of Good Moral Character signed by the College Dean
- Fill up request form
- Pay Php 50.00 fee at the Cashier and submit with request form at Window A/B
- Return with claim stub on schedule of release
Schedule for Release of Documents
Transcript of Records (except during peak seasons like enrollment, board examinations etc)
Graduates
1st request - One month
Succeeding requests - One week
Transferees - One week
Certification of Grades/Units Earned/Course Description - One week
Transfer Credentials (Honorable Dismissal) - One week
Certification of Graduation, Enrollment, Medium of Instruction - One day
Certification, Authentication, and Verification (CAV) - One day
Diploma - One day